After the Flynarado 23 screw up with EPC this summer, I decided to ask the Superintendent if they were planning to re-write the software code that assigns students to schools. IMHO, this code is clearly broken. Here is the response from the EPC person he punted my question to.
Short answer: No, they're not going to re-write the code.
My conclusion: This is trouble. March is going to result in a whole new set of screw-ups when the letters go out.
Feel free to copy/paste this into the blog if you like.
Parent and Tour leader at Flynn
Dear Mr. Forer,
Superintendent Garcia forwarded your inquiry to me for a response.
The situation that occurred in the Round 1 assignments to two-way immersion programs was not due to a programming error or a flaw to the computer system itself, but to an error in the coding of the languages that should have been attached to the applicants. Our consultant did a double check on the program file from both before and after the assignment run, which is how the error was discovered.
In order to prevent a recurrence of this situation for school year 2009-2010, we have installed preventative measures for the future:
- Ensure that the proper language code is attached to all pre-assigned students. This code will be reviewed by a second IT programmer, or team, who will also check the balance of languages after completion of the Student Assignment process run by the consultants prior to mailing notification letters.
- Post Round 1/Pre-Mailing: Print Manual Query verification lists for all K-1 Immersion programs showing student language distribution.
- Build in additional data verification days so new run can be accomplished if required.
- Provide Programmers and consultants a check off/ signature verification sheet for all required pre & post run checks.
- Schools to immediately review assignment lists in March and notify EPC of any discrepancies.
- Provide Multilingual and Assistant Superintendents check off/ signature results query sheet.
- Schools to immediately review assignment lists in March and notify any discrepancies.
All these measures will allow us to be more diligent in ensuring the appropriate balance of languages are assigned. The district will not allow this error to re-occur in the future. I hope that you will be able to communicate our assurances to future immersion families.
Executive Director, Educational Placement Center